Main Principles For Suppliers

This conduct covers Paramount 4 (Part of DCE Group Ltd) 

Paramount 4 provides a fully comprehensive service to our clients and we are fully aware of the responsibility we bear toward our customers, employees and the communities in which we work. Thus, we have given ourselves a strict set of ethical values to guide us in our business 

dealings.

We expect all our suppliers, i.e., all companies who do business with to adhere to the same ethical principles. For this purpose, Paramount 4 has drawn up this Supplier Code of Conduct, which sets the standards for doing business with us.

Laws and Ethical Standards 

The supplier shall comply and work in accordance with all laws applicable to its business.

This especially applies to:

Child Labour 

The supplier must ensure that it works within any national laws/regulations if they should allow children to perform light duties. This should not in any circumstances hinder a minor from the 

completion of compulsory schooling or training or be harmful to their health or development.

Forced Labour 

The supplier shall make no use of forced or compulsory labour.

Compensation and Working Hours 

The supplier shall comply with the respective national laws and regulations regarding working hours, wages, and benefits.

Discrimination 

The supplier does not discriminate on the basis of race, religion, disability, age, sexual orientation, or gender.

Health & Safety 

We expect our suppliers to strive to implement the standards of occupational health and safety at a high level. The supplier complies with applicable occupational health and safety regulations and provides a work environment that is safe and conducive to good health, in order to preserve the health of employees and prevent accidents, injuries and work-related illnesses.

Business Continuity Planning 

The supplier shall be prepared for any disruptions of its business (e.g. natural disasters, terrorism, software viruses, illness, pandemic, infectious diseases). This preparedness especially includes

disaster plans to protect both employees and the environment as far as possible from the effects of possible disasters that arise within the domain of operations.

Improper Payments/Bribery 

The supplier shall comply with all national or international antibribery or anti-corruption standards. In particular, the supplier may not offer services, gifts or benefits to any Paramount 4 Employees in which to influence the employee’s conduct in their dealings with Paramount 4.

Environment 

The supplier shall comply with all applicable environmental laws, regulations and standards as well as implement an effective system to identify and eliminate potential hazards to the environment.

Business Partner Dialogue 

Paramount 4 would encourage the supplier to communicate the principles stated in the Supplier Code of Conduct to its subcontractors and other business partners who are involved in supplying any products or services to Paramount 4 and motivate such parties to adhere to the same standards

Compliance with the Supplier Code of Conduct 

Paramount 4 reserves the right, upon reasonable notice, to check compliance with the 

requirements of the Supplier Code of Conduct. Paramount 4 encourages its suppliers to implement their own binding guidelines for ethical behavior.

Main Principles for Suppliers

The supplier encourages its suppliers to adhere to the ethical standards, human rights, health and safety standards and environmental standards upon which this agreement is based, as part of fulfilling their contractual obligations.

Any breach of the obligations stipulated in this Supplier Code of Conduct will be investigated and discussed with the supplier.

AUGUST 2023

1. INTRODUCTION

This policy covers Paramount 4 (Part of DCE Group Ltd) 

This policy covers Paramount 4 (Part of DCE Group Ltd) Procurement covers all the business processes associated with purchasing the goods/services/works we use to run our business. This Policy seeks to:

1.1 Define the methods by which Paramount 4 can acquire goods and services.
1.2 Be fair and equitable to all parties involved.
1.3 Enable all processes to be monitored and recorded.
1.4 Ensure that the best possible outcome is achieved for Paramount 4.

2. POLICY OBJECTIVE

Paramount 4 aims to achieve advantageous procurement outcomes by:

2.1 Enhancing value for money through fair, competitive, non-discriminatory procurement
2.2 Promoting the use of resources in an efficient, effective and ethical manner.
2.3 Making decisions with probity, accountability and transparency.
2.4 Raise performance standards through fair management of our suppliers, to get the best service and value for money.
2.5 Appropriately managing risk.
2.6 Ensuring compliance with all relevant legislation.

3. PROCUREMENT PRINCIPLES

Paramount 4 will consider the following principles in its acquisition of goods and services:

3.1 Obtaining Value for Money

This is not restricted to price alone, an assessment of value for money may include the following areas in determining the right course of action

 The contribution the supplier may have to Paramount 4 long-term plans.

3.1.1 Any relevant direct and indirect benefits to Paramount 4, both tangible and intangible

3.1.2 Efficiency and effectiveness of the proposed procurement activity

3.1.3 The performance history, and quality, scope of services and support each prospective supplier.

3.1.4 Fit for purpose of the proposed goods or service

3.1.5 Paramount 4 internal administration costs

3.1.6 Technical compliance issues

3.1.7 Any potential risk exposure

3.1.8 Value of any associated environmental benefits.

3.2 Probity, Ethical Behaviour and Fair Dealing

Paramount 4 will behave with impartiality, fairness, independence, openness and integrity in all discussions and negotiations.

3.3 Accountability, Transparency and Reporting

Any employee of Paramount 4 will adopt an open policy with suppliers and clients and the Company will maintain a reporting system to record all purchases made for the Company or relevant projects.

3.4 Ensuring compliance with all relevant legislation

Paramount 4 will comply with any regulations/laws as laid down within the Countries it operates

3.5 Encouragement of the development of relationships with local business and suppliers

3.5.1 Where possible look to recruit any employment opportunities within the local area

3.5.2 Develop and maintain strong communication networks with our suppliers and clients.

3.6 Environmental protection

Paramount 4 is committed to preventing pollution and complying with all relevant legislation. It is our policy to:-

3.6.1 Adopt where possible purchasing practices which conserve natural resources.

3.6.2 Purchase recycled and environmentally preferred products where possible and applicable to the needs of the business

3.6.3 Integrate relevant principles of minimising the use of energy, waste and natural Resources.

3.7 Occupational, Health & Safety

Paramount 4 ensures as far as reasonably practicable the health and welfare of all its employees and others who may be affected by our undertakings. The Company has in place a full Health & Safety Policy which is regularly reviewed, and all Employees are aware of the requirement to work within a safe environment.

4. PROCUREMENT METHODS

Paramount 4 having regard to its Procurement Principles and any other factors considered relevant by the Company, in its absolute discretion determine to utilise one or more of the following procurement methods:

4.1 Direct Purchasing

Paramount 4 may obtain quotations for either material or services from suppliers prior to agreeing end costs within Clients for specific projects or needs.

4.2 Quotations (Informal)

Paramount 4 may obtain quotations for either material or services from suppliers prior to agreeing end costs within Clients for specific projects or needs.

4.3 Purchase Orders

 Paramount 4 for the vast amount of the purchasing will issue a Purchase Order (PO) number to the supplier for the relevant goods/services. This allows correct control/delivery and accounting processes.

5. RECORDS

Paramount 4 record purchases within our Purchase Order process. Any specific dialogue on a service would be filed within the Project Files maintained on the Company’s IT system.

6. EXEMPTIONS FROM THIS POLICY

This Policy contains general guidelines to be followed by Paramount 4 in its procurement. activities. There may be emergencies, or procurements in which Paramount 4 will need to waive application of this policy or parts thereof. Some examples of this may be:

6.1 Emergency situations threatening life and or property.

6.2 Timing constraints of our client or project

7. FURTHER INFORMATION

7.1 Paramount 4 may revise or review this Policy at any time (but not so as to affect any process that has already commenced).

7.2 Paramount 4 will review this policy annually.

AUGUST 2023

This statement covers Paramount 4 (Part of DCE Group Ltd)

INTRODUCTION

We are committed to eliminating acts of modern-day slavery and human trafficking within our business and from within our supply chains. Our annual turnover is under £36 million and although we are not legally obliged to report on slavery and human trafficking, this statement is made in accordance with section 54(1) of the Modern Slavery Act 2015 and is our slavery and human trafficking statement for the Company.

ORGANISATIONAL STRUCTURE, BUSINESS AND SUPPLY CHAINS

We are a Design and Construction company within the Exhibition and Events sector, and we are an independent company operating within the UK, Europe and USA. Our business comprises one manufacturing unit and associated head office support based at Unit 9 Hambridge Business Centre Hambridge Lane Newbury Reading Berkshire. Our supply chains are all UK wholesale or retail suppliers of various materials, ranging from wood, fabric, metal work etc 

POLICY ON SLAVERY AND HUMAN TRAFFICKING

We are committed to ensuring that there is no modern slavery or human trafficking in any part of our business or in our supply chains. This policy reflects our commitment to acting ethically and with integrity in all our business relationships.

DUE DILIGENCE

We consider ourselves to be a ‘low risk’ business with regard to slavery and human trafficking. However, we foster a culture that encourages the identification and reporting of any such risks within our business. We recruit all our employees either directly or through recruitment agencies who are members of the Recruitment and Employment Confederation. We do not recruit from outside the UK or use agency workers.

ASSESSING AND MANAGING RISK

We work closely with our supply chain which in the main has been working with us for many years. Through conversations with our suppliers, they are aware of our position with regards to this area and should we be made aware or find this is happening, we will immediately have discussions to establish the situation which could result in us ceasing trading with them. We also expect them to have adequate policies in place.

EFFECTIVENESS IN COMBATING SLAVERY AND HUMAN TRAFFICKING

We have zero tolerance to slavery and human trafficking. To ensure that all those in our supply chains are aware of our values we will point this out in discussions and direct them to this Policy on our Web Site.

TRAINING

We ensure all our staff are educated on this subject and are aware of this statement via induction 

AUGUST 2023